Documentation

Our Constitution

NAME OBJECTIVES AND AIMS

1 NAME

The charity’s name is TwitchyNoses

2 THE PURPOSES & OBJECTIVES OF THE CHARITY ARE:-

      1. Raise awareness of the issue of stray and homeless dogs in Bulgaria and further the protection of these dogs from maltreatment, cruelty & suffering
      2. Raise funds for a number of animal shelters in Bulgaria to buy food for the animals, veterinary treatment, bedding and any other supplies needed.
      3. Work to try and re-home as many dogs as possible from these shelters
      4. To co-operate and establish beneficial and working arrangements with any kindred charities, organisations or associations.

3 TRUSTEES

The charity shall be managed by a committee of trustees (minimum of 3) who are appointed at the Annual General Meeting (AGM) of the charity.

4 CARRYING OUT THE PURPOSES

In order to carry out the charitable purposes, the trustees have the power to:

  1. raise funds, receive grants and donations
  1. apply funds to carry out the work of the charity
  1. co-operate with and support other charities with similar purposes
  1. do anything which is lawful and necessary to achieve the purposes

5.MEMBERSHIP

Membership shall be open to any individual who subscribes to the aims and objectives of the TwitchyNoses charity and who agree to abide by the rules of TwitchyNoses.

People who support the work of the charity and are aged 18 or over, can apply to the trustees to become a member. Once accepted by the trustees, membership lasts for 3 years and may be renewed. The trustees will keep an up-to-date membership list.

Individuals wishing to apply for membership, shall complete an application form stating their reasons for wanting to become a member and send this (by post or email) to the Secretary of TwitchyNoses. The Trustees shall consider the application and have the right to refuse any application for membership without giving a reason for doing so.

The Trustees may invite anyone they see fit to be a member of TwitchyNoses and the Trustees may terminate any membership at any time. Membership can be terminated if the Trustees feel that the conduct of any member is prejudicial to the interests of TwitchyNoses, or maybe be inconsistent with the interests of TwitchyNoses, bring the charity into disrepute or in anyway be injurious to TwitchyNoses.

If the Trustees feel that a member is acting in a way that may be inconsistent or injurious to the objectives of TwitchyNoses, then a letter shall be sent to the member outlining the reasons why their membership is being reviewed and the member will have the opportunity to respond within 14 days. The Trustees will then consider whether to terminate membership or not or what other action to take. If no response is received within the set period then the Trustees shall terminate membership immediately. Any decision of the Trustees shall be by simple majority vote.

Members must ensure that they keep the secretary of TwitchyNoses informed of any change in postal address or email address. Any notice or letter sent to a member will be deemed to have been served on the 7th working day after it was posted or on receipt of an electrical notification if served by email.

There shall be no paid subscription to be a member.

For the benefit of this constitution and meetings Trustees are automatically considered members.

6 ANNUAL GENERAL MEETING – AGM

  1. The AGM must be held every year, with 14 days notice given to all members telling them what is on the agenda. Minutes must be kept of the AGM.
  1. There must be at least 3 members present at the AGM. Members may be considered present if available on web-cam or skype or other such VoIP software. If there is not the minimum quorum present on the day of the meeting, the meeting can be postponed for 24 hours. The meeting can then take place with less than 3 members.
  1. Every member has one vote.
  1. The trustees shall present the annual report and accounts.
  1. Any member may stand for election as a trustee.
  1. Members shall elect between 3 and 5 trustees to serve for the next year. They will retire at the next AGM but may stand for re-election.

7 TRUSTEE MEETINGS

  1. Trustees must hold at least 2 meetings each year. At their first meeting after the AGM they will elect a chair, treasurer and secretary. Trustees may act by majority decision.

  1. At least 3 trustees must be present at the meeting to be able to take decisions. Minutes shall be kept for every meeting. Trustees may be considered present if available on web-cam or skype or other such VoIP software.

  1. If trustees have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.

  1. During the year, the trustees may appoint up to 2 additional trustees. They will stand down at the next AGM.

  1. The trustees may make reasonable additional rules to help run the charity. These rules must not conflict with this constitution or the law.

8 MONEY AND PROPERTY

  1. Money and property must only be used for the charity’s purposes.

  1. Trustees must keep accounts. The most recent annual accounts can be seen by anybody on request.

  1. Trustees cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses.

  1. Money must be held in the charity’s bank account.Donations received in cash should be paid into the company bank account as soon as possible, as should any funds raised by any other means. Any donations made by paypal can be left to accumulate in the paypal account until such time as there is enough to justify a withdrawl. Money in the charity’s paypal account can be applied directly to the paypal account of any shelter or organisation TwitchyNoses opts to support financially in compliance with the objectives above. All cheques for amounts over £500 must be signed by 2 trustees. Cheques for smaller amounts can be signed by one nominated Trustee.

9 GENERAL MEETINGS

If the Trustees consider it is necessary to change the constitution, or wind up the charity, they must call a General Meeting so that the membership can make the decision. Trustees must also call a General Meeting if they receive a written request from the majority of members. All members must be given 14 days notice and told the reason for the meeting. All decisions require a two thirds majority. Minutes must be kept.

  1. Winding up – any money or property remaining after payment of debts must be given to a charity with similar purposes to this one.

2. Changes to the Constitution – can be made at AGMs or General Meetings. No change can be made that would make the organisation no longer a charity.

  1. General Meeting – called on written request from a majority of members.
  1. Trustees may also call a General Meeting to consult the membership

10 SETTING UP THE CHARITY

This constitution was adopted on 12th January 2012. They are the first members of the charity and will be the trustees until the AGM, which must be held within one year of this date.